ShareFile — Secure File Sharing and Client Collaboration
Your team shares sensitive documents every day — client contracts, financial records, medical files, legal agreements. If those files travel via email attachments, consumer cloud storage, or unsecured links, your organisation is exposed. ShareFile delivers enterprise-grade file sharing with encrypted client portals, integrated e-signatures, workflow automation, and virtual data rooms. On-premises storage zones keep data within South African borders for POPIA compliance. As a Citrix Platinum Partner, OAS deploys and integrates ShareFile alongside your virtual workspace environment for a unified, secure collaboration platform.
The File Sharing Risk You Already Have
Every organisation shares sensitive files. The question is how.
Email attachments sit unencrypted in inboxes, forwarded without control, stored on personal devices. Consumer tools like Dropbox and WeTransfer lack audit trails, client portals, and compliance certifications. WeTransfer links expire, but not before anyone with the URL can download the contents. None of these tools meet the security and governance requirements of POPIA, HIPAA, FSCA, or PCI-DSS.
For organisations handling client data — legal firms, accounting practices, financial advisers, healthcare providers — this is not a convenience problem. It is a compliance liability.
ShareFile: Purpose-Built for Regulated Industries
ShareFile is a secure file sharing and collaboration platform trusted by over 400,000 organisations and 100 million users worldwide. Originally developed by Citrix and now part of Cloud Software Group / Progress Software, ShareFile is designed for businesses where security, compliance, and client experience are non-negotiable.
Secure Client Portal
Give your clients a branded, professional portal to share documents securely:
- Clients upload files, sign agreements, and complete onboarding forms in one place - Unlimited client users on all plans — no per-client licensing costs - Granular access controls, file expiry, and watermarking - Activity tracking and audit trails for every file interaction
Integrated E-Signatures
Stop chasing signatures via email. ShareFile's built-in RightSignature delivers legally binding electronic signatures:
- Send documents for signature directly from ShareFile - Signed files automatically route back to the correct folder - Real-time tracking shows who has signed and who has not - No additional e-signature software required (included on Premium plans)
Workflow Automation
Automate repetitive document processes that consume your team's time:
- File uploads, form completions, and signature requests trigger automated workflows - Client onboarding sequences run on autopilot — document requests, reminders, and follow-ups - Reduce manual errors and accelerate turnaround times - Purpose-built templates for accounting, legal, and financial services workflows
Virtual Data Rooms
For mergers, acquisitions, audits, and board-level document sharing, ShareFile provides secure virtual data rooms (VDR):
- Controlled access with detailed permission settings per user and per document - Complete activity logs — who viewed what, when, and for how long - Secure Q&A workflows for due diligence processes - No additional software required
Security and Compliance
ShareFile protects your data with enterprise-grade security:
| Capability | Detail |
|---|---|
| Encryption | AES 256-bit at rest, TLS 1.2+ in transit |
| Authentication | SAML 2.0 SSO, multi-factor authentication, Active Directory integration |
| Compliance | SOC 2 Type II, ISO 27001, ISO 27701, HIPAA (with BAA), PCI DSS, SEC/FINRA |
| Audit Trails | Complete access logs and compliance reports for regulatory audits |
| Version Control | Multi-user access with conflict resolution and full version history |
POPIA-Compliant Data Residency
ShareFile's on-premises Storage Zones allow South African organisations to store sensitive data in customer-controlled data centres within SA borders. Your data never leaves the country. Combined with encryption, access controls, and audit trails, this directly addresses POPIA's data sovereignty and security requirements — a critical differentiator over consumer file sharing tools with no local storage option.
Citrix Workspace Integration
ShareFile is the only file sharing platform optimised for Citrix virtual desktop environments. For OAS clients running Citrix Virtual Apps and Desktops (CVAD) or Citrix DaaS:
- File synchronisation between virtual desktops and ShareFile servers - Personal vDisk support for seamless user data access across sessions - Single sign-on through Citrix Workspace for a unified experience - Eliminate the need for mapped network drives in virtual environments
This integration means your virtual workspace and document collaboration work as one platform — not two disconnected tools.
ShareFile Plans
| Plan | Key Features |
|---|---|
| Standard | Secure sharing, unlimited storage, mobile access, MFA |
| Advanced | + Outlook/Gmail plugins, advanced collaboration, enhanced security |
| Premium | + Integrated e-signatures (RightSignature) at no extra cost |
| Virtual Data Room | + High-security data rooms for M&A, audits, due diligence |
All plans include unlimited client users and free trials.
Deployed and Managed by OAS
OAS deploys ShareFile as part of your broader workspace and security strategy:
- Integration planning — assess your document workflows, compliance requirements, and Citrix environment to design the optimal ShareFile configuration - Storage Zone deployment — configure on-premises Storage Zones for POPIA-compliant data residency where required - Citrix integration — connect ShareFile with your CVAD or DaaS environment for unified file access - User onboarding — configure client portals, workflows, and e-signature templates - Ongoing support — OAS manages your ShareFile environment alongside your wider Citrix estate
Stop Sharing Sensitive Files Insecurely
Every unsecured email attachment, every consumer cloud link, every WeTransfer download is a compliance risk waiting to materialise. ShareFile replaces ad-hoc file sharing with a secure, auditable, client-facing platform — backed by the compliance certifications your regulators expect.
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Internal Links
- Virtual Workspace Solutions — Citrix DaaS and CVAD managed by OAS - Citrix Partnership — OAS Citrix Platinum Partner credentials - Cybersecurity Solutions — Protect pillar of the Three Pillar framework - Professional Services — Solutions for legal, accounting, and consulting firms - Financial Services — Compliance-focused solutions for financial organisations